Day in the Life: Larry Kaplan

Larry Kaplan

Welcome to another installment in our series, Day in the Life of a Nonprofit Consultant

Larry Kaplan is the consultant of Larry Kaplan Consulting. His specialty is advocacy and public affairs — helping organizations use public, governmental and community relations to advocate and advance their missions and causes, which serves their clients and enhances their fundraising.

This is a typical day for Larry . . .

Before 8:00 a.m.

I don’t start work-related stuff til 8 am. I work from a home-based office, so there is no commute.

8:00 – 10:00 a.m.

Two things:

1. Go through email
2. Curate the content I intend to push out on social media that day — much of it comes to me via email newsletters and websites; my goal is to post three to four things during the afternoon on Facebook, Linked In and Twitter, using Hootsuite to schedule it in advance.

10:00 a.m. – Noon

I do half my outside meetings in the late morning, either client meetings or business development meetings. Good phone calling time, too.

Noon – 2:00 p.m.

I often schedule lunches for business development meetings.

2:00 – 4:00 p.m.

I do half my outside meetings in the afternoon, either client meetings or business development meetings over coffee. Good phone calling time, too.

After 4:00 p.m.

I often use the late afternoon and early evening to do “creative” work — copywriting, research, preparing plans and proposals, etc.

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Day in the Life: Elizabeth Woolfe

Elizabeth Woolfe

Elizabeth Woolfe

Welcome to our new series, Day in the Life of a Nonprofit Consultant

Elizabeth Woolfe is the Principal of Intuition ConsultingElizabeth has been a nonprofit professional for over 25 years, creating and implementing innovative organizational, marketing and educational strategies, with significant experience working on a senior level with many organizations.  Since forming her own consultancy practice in 2008, Elizabeth has specialized in working with smaller nonprofits on strategies to encourage growth, expansion and visibility.  She is also interested in organizations undergoing executive or board transitions.  She has been trained through the Interim Executive Leadership Program at the Support Center for Nonprofit Management to address these specific issues. Her client list includes Stupid Cancer, Pink Ribbon Girls, Triage Cancer and Harboring Hearts Housing.

This is a typical day for Elizabeth . . .

Before 8:00 a.m.

Awake at 7 am.
Check emails, texts, social media.
Reply to anything urgent.
Go over the day’s schedule and To Do list to prepare.

8:00 – 10:00 a.m.

Triage “To Do” lists for each client.
Reply to important emails.
Touch base with each CEO client via text or email to get a sense of what their days look like and to anticipate any potential “emergencies” that could pop up.
Scheduled call with client A and potential funder.

10:00 a.m. – Noon

Scheduled call with client B and staff about agenda for upcoming board meeting, which I am helping to facilitate.
Unscheduled call with client A to recap earlier call and assist with follow up.
Email break- reply to several.

Noon – 2:00 p.m.

Lunch with husband who also works at home.
Check in on social media and news sites.
Call with potential client.
Emails with clients.
Call with client C and donor database software vendor.

2:00 – 4:00 p.m.

Reading or other catching up with blogs, newsletters, etc. (lowest energy part of my day between 3 and 4 pm)
Try to touch base with other clients I haven’t already spoken with.
Advice/networking call with a job hunting friend.
Read LinkedIn updates.

After 4:00 p.m.

Create “To Do” list for the next day.
End the work day by 5 pm.
Yoga or other exercise from 5:30-6:30.
Dinner at 7:00.
Reply to any urgent emails/social media and shut down computer by 7:30 pm.
Last email check 9 pm (no replies)
No phones or computers in bedroom!
Reading for pleasure and/or TV til 11.

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Day in the Life: Todd Felton

Todd Felton

Todd Felton

Welcome to our new series, Day in the Life of a Nonprofit Consultant

Todd Felton is the founder of RTF Consulting. He is a writer and digital strategist and a thrower of frisbees for dogs.

This is a typical day for Todd . . .

Before 8:00 a.m.

Check and clear email, marking articles and blog posts to return to later in the day.

8:00 – 10:00 a.m.

I work on one project. Today, this was building a custom press center for a client’s website.

10:00 a.m. – Noon

Continued work on website.

Noon – 2:00 p.m.

During lunch, I often watch videos dealing with content strategy, digital storytelling, or social innovation. These can be TED talks or shorter, less formal videos.

After lunch, I’ll often meet with a client on the phone or in town, continue working on the morning’s project, or focus on my own marketing. Today, I had a phone call with a colleague about a new project he is launching.

2:00 – 4:00 p.m.

Often, this time of the day is spent dealing with family: driving soccer practice carpools, helping with homework, making or prepping dinner. Today was no different.

After 4:00 p.m.

I often return to the articles I marked in the morning as my late evening, nighttime reading.

 

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Day in the Life: Marta Lindsey

Welcome to our new series, Day in the Life of a Nonprofit Consultant

Marta Lindsey

Marta Lindsey

Marta Lindsey is a nonprofit communications consultant, children’s author, and writer. She also leads the Bay Area Cause Communications Community, where nonprofit communicators share resources and insights to be more effective in their jobs. 

This is a typical day for Marta . . . 

8:00 – 10:00 a.m.

– Do focused client work all morning while my brain’s at its freshest (and ignore email unless urgent!).

10:00 a.m. – Noon

– Check in with all my current clients as needed, either sending them work products I’ve completed, giving an update, reminding them of anything I need from them, or setting up meeting times.
– Have lunch with a friend, colleague, or someone I’ve met at a recent networking event. These are important both personally and professionally… and sometimes both!

Noon – 2:00 p.m.

– Take at least a tiny bit of time to check out my favorite resources on nonprofit communications so I stay up-to-date on best practices (including nonprofitmarketingguide.com, of course!). Plus, go to LinkedIn and Twitter at least for a moment.
– Head to a client meeting.

2:00 – 4:00 p.m.

– Get ready to go to a networking event*.
* NOTE: These are often NOT what you imagine as traditional networking events where you’re in a room of strangers… for me, it might be a volunteer event, a gala for a favorite local nonprofit, a happy hour with fellow communications professionals, or a class on storytelling.

After 4:00 p.m.

– Take some time to go through my current projects and prioritize my time for the next day (or later that evening if I have a lot of projects) so I’m managing different clients and timelines successfully.

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